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Prescriptions for International, National Championships and Regional Championships:

Download: SA Sailing – Sailing Management Policy

SA Sailing – Sailing Management Policy Prescriptions for International, National Championships and Regional Championships:

1. Definitions

1.1. “Championships” includes class championships, class discipline championships, team racing and selection events. This excludes events organised by a club that is not an international, national or regional championship e.g. Rio Race, Vasco De Gama Race
1.2. “Crew” shall include the skipper unless specifically excluded
1.3. “Organising Authority” means the committee constituted and mandated to organise the national or regional championship
1.4. “RRS” means the Racing Rules of Sailing of World Sailing as currently applicable
1.5. “Sailing Year” means the Calendar Year from 1 January to 31 December annually.
1.6. “SA SAILING” means South African Sailing
1.7. “Skipper” means the member on board and in charge of the yacht as required by the RRS
1.8. “World Sailing” means the International Sailing Federation
1.9. “Yacht” or “boat” shall include sailboards and Radio-Controlled yachts

2. Rules

2.1. All SA SAILING National and SA SAILING Regional Class Championships shall be sailed under the RRS, these requirements and such other requirements as approved by SA SAILING.
2.2. The Organising Authority shall appoint an accredited National Race Officer to officiate at any SA SAILING National or SA SAILING Regional Championship. Where a region has appointed Regional Race Officers, these persons may preside at SA SAILING Regional Championships.
2.3. The Organising Authority shall appoint an accredited National Judge to officiate at any SA SAILING National or SA SAILING Regional Championship.

3. International Participation

3.1. All participants other than South African citizens and residents visiting South Africa to participate in an event hosted in South Africa must comply with the Memorandum of Understanding (MOU) between SA Sailing and the Department of Sport. It is the responsibility of the Organising Authority to ensure compliance with the SA Sailing Department of Sport MOU

4. Venues, Days and Dates

4.1. All SA SAILING National Championships shall be held at venues, dates and times approved by the SA SAILING.
4.2. All SA SAILING Regional Championships shall be held at venues, dates and times as approved by the relevant SA SAILING Regional Committee.
4.3. National Championships
4.3.1.For an International or National Championship the relevant Class(s) and/or Discipline(s) Association(s) shall first agree with the proposed host club the dates and venue, the courses, other races that will be held simultaneously in the same vicinity, entry fees covering those required by the club, by SA SAILING, by the Class Association and by any other body supplying services, the functions of the club and of the Class Association.
4.3.2.The approval of the Regional Association to the proposed arrangements shall then be obtained to ensure no problem will be created within the Region. At this stage the Class Association should inform SA SAILING of the venue and dates for its approval and inclusion in the racing events calendar. (Regional Associations, Clubs and the relevant Class Association members should be given at least 6 months ‘notice’ of the venue and dates)
4.3.3.No Class may organise more than one SA SAILING Class National Championship event in each ”Sailing Year”.
4.3.4.No Discipline may organise more than one SA SAILING Discipline National Championship event in each ”Sailing Year”
4.4. Regional Championships
4.4.1.For a class(s) Regional Championship the relevant Class(s) and/or Discipline(s) Association(s) shall first agree with the proposed host club the dates and venue, the courses, other races that will be held simultaneously in the same vicinity, entry fees covering those required by the club, by SA SAILING, by the Class Association and by any other body supplying services, the functions of the club and of the Class Association.
4.4.2.The approval of the Regional Association to the proposed arrangements should then be obtained to ensure no problem will be created within the Region. At this stage the Class Association should inform the Region SA SAILING of the venue and dates for its approval and inclusion in the racing events calendar. (Regional Associations, Clubs and the relevant Class Association members should be given at least 6 months ‘notice’ of the venue and dates)
4.4.3.No Class may organise more than one SA SAILING Class Regional Championship event in each ”Sailing Year”.
4.4.4.No Discipline may organise more than one SA SAILING Discipline Regional Championship event in each ”Sailing Year”

5. Eligibility

5.1. Yachts

5.1.1.In lieu of a measurement / registration certificate it will be sufficient if, before the first race there is lodged with the Race Committee:
• a non-refundable fee as determined by the SA SAILING from time to time,
• either a written undertaking in terms of RRS to produce a previously issued certificate before the end of the series, or
• a written statement signed by the measurer or class representative declaring that the yacht has been measured and complies with all of the rules of her class and that application is being made for a SA SAILING registration certificate.
5.1.2. Foreign International Class yachts holding valid international measurement certificates and the owners and skippers thereof are exempted from the provisions of Rule 7.

5.2. SA Sailing Levies

It shall be the responsibility of the Organising Authority to check that the Skipper and Crew who are South African residents are members in good standing of a Club affiliated to SA SAILING and that they have paid their SA SAILING Levy. The Organising Authority shall account to SA SAILING on this point.
A Skipper and Crew members who are not South African residents are exempted from the requirements of this rule.

6. Entries

6.1. Entries shall be on the official entry form and submitted, together with the required entry fees for the event, within the time limit specified in the Notice of Race.
6.2. A portion of the entry fees may be refunded in the case of boats prevented from competing in the series if an application in writing for such refund is received within seven days of the end of the contest.

7. Minimum Numbers

7.1. SA SAILING National Class Championship
7.1.1.In order to qualify as a SA SAILING National Class Championship, there shall be at least 10 valid entries by the closing time for registration, which shall be no later than 1 hour before the scheduled time for the start of the first race, and at least 10 finishers in any two races of the series.
7.1.2.In the case of classes having weight or other divisions the minimum number in each division shall be 10.
7.1.3.In the case of keelboat classes requiring crews of more than three, the minimum number of entries and finishers in any two races of the series shall be 5. In the case of classes having weight or other divisions the minimum number in each division shall be 5.
7.1.4.Failure to achieve the required number of entries by the time the entries close may result in the cancellation of the Championship by the Organising Authority.
7.1.5.Failure to achieve the required number of entries and finishers will not necessarily prevent the regatta from being held or completed, but will prevent the event from being recognised as a SA SAILING National or Regional Championship Regatta for the purpose of awarding SA SAILING medals and / or Colours qualifying points.

7.2. SA SAILING Regional Class Championship
7.2.1.The requirements to qualify as a SA SAILING Regional Class Championship are as detailed in 7.1 for class National championships.

8. Change of Crew

8.1. During the contest any crew member may be changed for a good cause with the permission of the Race Committee and subject to the Class Rules as applicable.
8.2. The required membership qualifications of the substituted crew shall be submitted to the Race Committee together with the request for the change.

9. Measurement

9.1. After consultation with the relevant Class Association the Organising Authority shall request the participating class to appoint a Measurer or Measurement Committee responsible for advising the Race Committee about all measurement matters.
9.2. Before or during the contest any competing yacht may be checked and measured at the sole discretion of the Race Committee by the appointed Measurer or Measurement Committee. If practicable the measurement of all competing yachts should be organised for the day preceding the first race of the regatta. Random checks may nevertheless be made during the regatta.

10. Number of Races

10.1. Unless otherwise specified in the Sailing Instructions, if more than 4 but less than 10 races are completed the worst score for each yacht will be excluded and if 10 or more races are completed the two worst scores for each yacht will be excluded.
10.2. If fewer than 4 races are completed, the contest will not qualify as a National Championship or Regional championships.

11. National Champions

11.1. The crew of the yacht with the best net total points will be the South African Champions for the Class concerned until such time as the next National Championship for the Class is completed.

12. Results

12.1 The full results for the event are to include irrespective of the reporting platform:
• The First name (and nickname) and Surname of the skipper and each crew member
• The SA SAILING Membership number of the skipper and each crew member if applicable
• The affiliated Club of which the skipper and crew are members.
• The results report must include the Name and Date of the event.

13. SA Sailing Medals

13.1. SA SAILING National Championship

Depending on the number of competitors (i.e. minimum number of finishers in any two races of the series) SA SAILING Gold, Silver and Bronze Medals will be awarded to the skipper and other crew members of the first, second and third placed yachts respectively, regardless of nationality, in accordance with the following table.

MEDALS | KEELBOATS WITH CREWS EXCEEDING THREE | OTHER CLASSES AND DICIPLINES

1. GOLD | 5 to 7 | 10 to 14
2. GOLD & SILVER | 8 to 11 | 15 to 19
3. GOLD, SILVER & BRONZE | 12 or more | 20 or more

Where a medal winning crew has been changed during the series, the medal will be awarded to that crew member who has sailed in the most races.

13.2. SA SAILING Regional Championships

The criteria for the award of medals at a SA SAILING Regional Championship are as detailed under SA Sailing National Championships above.

14. SANCTION PROCESS- All international, national and regional championships are required to be sanctioned.

14.1. EVENT APPLICATION: The Organising Authority shall make application to host the Championship by completing the EVENT APPLICATION FORM with all the required signatures and submitting it to SA Sailing as soon as the Championships has been scheduled. SA Sailing will acknowledge receipt thereof as indication that organisation for the event can continue. This application needs to be submitted a minimum of 6 Months before the event.
14.2. NOTICE OF RACE, ENTRY FORM, EMERGENCY ACTION PLAN and CONTROLLED EVENT APPLICATION are required to be submitted to SA Sailing not less than 4 Months before the date of the event. NO official race documents may be published without completion of the Sanctioning process. SA Sailing will acknowledge receipt thereof and notify the organisers in writing when the race documents have been sanctioned. The Notice of Race may only then be published in its entirety. Any changes to these documents requires them to be resubmitted and sanctioned.
14.3. SAILING INSTRUCTIONS are required 1 Month before the event and will be made available to all competitors at registration. SA Sailing will acknowledge receipt thereof and notify the organisers in writing when the race documents have been sanctioned.

15. EVENT CLOSURE

15.1. Within 21 days of the completion of any SA SAILING International, National or Regional Class/discipline Championships the Organising Authority shall complete and submit the Event Closure Form for the Championship to SA SAILING, in the case of SA SAILING International or National Championships, or to the SA SAILING Regional Committee in the case of SA SAILING Regional Championships together with the required supporting documentation as stated on the Event Closure Form.

15.2. Attached supporting documentation that is required:

• FINAL RESULTS
• RACE OFFICERS REPORT
• PROTEST CHAIR REPORT
• COMPETITOR DEMOGRAPHIC REPORT- Containing competitor information such as gender, race etc
• VOLUNTEER REPORT- Containing the Names and designation of the Volunteers that assisted with the event detailing any accreditation they may have.
• INCIDENT REPORT- including copies of any incident, accident or near misses.

NOTE: All the required forms and Templates are available on the SA Sailing website under Race and Regatta management or the Information Library.